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Short Term Rental Agreement

This Short Term Rental Agreement (this "Agreement") is for the rental of the vacation rental property specified in a confirmed reservation (the "Property"). This Agreement is between the owner of the Property (the "Owner") and the person booking the rental of the Property ("Guest" or "you").

By booking your rental of the Property with GuestSpaces, LLC, a Texas limited liability company ("Manager"), you acknowledge that you have read and understood, and agree to be bound by, all of the following terms, conditions and policies:

1. Short-term Rental

Owner agrees to rent to Guest the Property, including all amenities specified in the listing for the confirmed reservation (the "Listing"), for the Rental Period. The Rental Period begins at the check-in time shown on the Listing on the date specified in the confirmed reservation, and ends at the check-out time shown on the Listing on the date specified in the confirmed reservation, unless early check-in and/or late check-out has been approved and confirmed in writing by Manager.

2. Rental Party

You agree to be an occupant of the Property for the entire Rental Period. You are permitted to invite additional persons up to the maximum number of persons specified in the Listing, provided all other occupants must be family members, friends, or other responsible adults. Minors and all persons under the age of 25 years must be accompanied by a parent or legal guardian at all times. You agree to be solely responsible for the actions of all occupants present at the Property at any time during your stay, and to ensure that all occupants understand and comply with the terms of this Agreement. You agree to provide a copy of a valid driver's license or state-issued ID to Owner or Manager upon request.

3. Rent, Deposit & Fees

You authorize Manager to bill the credit card on file for all rent, deposits and fees. You represent that you are the account holder or an authorized user of the account for the credit card on file.

  • Rent. The rental rate is as shown on the Listing at the time of booking. No adjustments will be made once the Property is booked.
  • Booking Deposit. A deposit of 40% of the total booking value is due at the time of booking. This is separate from the security deposit.
  • Security Deposit. The deposit amount is as shown on the Listing at the time of booking and shall be withheld if there is damage to the Property or check-out procedures are not followed. This is an authorization on the credit card and is charged 72 hours prior to arrival and released 96 hours after departure, pending inspection of the property.
  • Cleaning Fee. A one-time cleaning fee will be charged along with the rent. This fee covers the cost of cleaning the Property after the Rental Period. Guest understands that there is no maid or daily housekeeping service provided, unless a mid-stay housekeeping service is purchased by Guest and confirmed in writing by Manager. Guest must maintain the Property at all times in a good and tidy condition. Additional cleaning fees may be charged if we incur additional expenses due to the Guest leaving the property in an unreasonably dirty state. If any linens are stained, damaged, or removed from the Property, the credit card on file will be charged to cover the cost of replacing such items.
  • Cancellation Fee. The cancellation policy for the Property is shown on the Listing. If you wish to cancel your reservation, you must do so using the same platform on which the booking was made. Guest will be charged a cancellation fee according to the cancellation policy shown on the Listing.
  • Accidental Damage Waiver. If indicated on the Listing, an accidental damage waiver fee will be charged. This coverage is solely for the protection of Owner and Manager, and neither Guest nor any of Guest's invitees are beneficiaries, insureds, owners, third-party beneficiaries, or otherwise under these policies.
  • Payment Method. Guest must provide a valid credit card issued by VISA, MasterCard, American Express, or Discover, to be kept on file for fees and charges payable under this Agreement.
  • Payment Schedule. Payments are due as indicated on the Listing. Reservations will be automatically terminated if payments are not made on or before the due date indicated on the Listing.
  • Damages. You authorize the credit card on file to be charged for: (i) any damage or loss that occurs at the Property during your stay; (ii) a charge of up to $1,000.00 for violations of the pet policy; (iii) an additional cleaning fee of up to $500.00 or the actual cost of cleaning services, whichever is greater, for violations of any Rental Rules or for excessive cleaning required after your stay; (iv) any fines issued by police, governmental authorities, utility providers, or homeowners associations for violations of any law, ordinance, or rule during your stay.
  • Other Fees. Additional fees set out in this Agreement, including but not limited to late check-out fees and fees charged for failing to follow check-out procedures, may be charged to the credit card on file.

4. Rental Rules

Guest agrees to strictly abide by the Rental Rules at all times while on the Property and will ensure that all members of the Rental Party and any invitees are aware of and comply with the Rental Rules. If any member of the Rental Party fails to comply, Owner may evict Guest, retain all deposits and rents previously paid, charge additional fees to the credit card on file, and sue for damages.

  • No Smoking. No smoking or vaping is allowed on the Property.
  • Criminal Activity Prohibited. No member of the Rental Party may engage in any illegal or unlawful activities while on the Property, including but not limited to: criminal conduct; loud or obnoxious behavior; disturbing or threatening the rights, comfort, health, safety or convenience of others or neighbors; possessing a controlled substance or drug paraphernalia; engaging in or threatening violence; possessing a weapon prohibited by the State of Texas; or allowing hazardous materials (including fireworks) on the Property.
  • Supervision of Minors. Any person under the age of 21 years must be accompanied and supervised by a parent or legal guardian at all times.
  • Pets. No pets are allowed on the Property unless otherwise stated in the Listing, the pet fee has been paid, and the request has been approved and confirmed in writing by Manager.
  • Emergencies. Guest is solely responsible for any injuries, deaths, or property damage. In the event of a dangerous situation, injury, accident, or other emergency, Guest must immediately call 911 if appropriate, and then promptly contact Manager.
  • Use of Furnishings and Equipment. All appliances and supplied equipment must be used only for their intended purpose and in accordance with proper operating procedures. If any furniture is rearranged and not replaced in its original arrangement, the credit card on file will be charged a $150.00 fee. Fireplaces, if any, are not to be accessed by Guest under any circumstances. Fireworks are not permitted anywhere on the Property.
  • Pool / Spa / Water Access. Guest is solely responsible for ensuring all access gates and safety equipment to the pool, spa, or water feature are closed and properly locked. Use of the pool, spa, or water feature is strictly prohibited between the hours of 10 pm and 8 am. If Guest wishes to use a pool or spa heater, Manager must be notified in writing 48 hours in advance and any applicable fees paid.
  • Water and Sewer / Septic. Do not flush anything other than toilet paper. No feminine products may be flushed at any time. Excessive water use is prohibited.
  • Noise. Outside noise must be kept to a minimum at all times. No loud or inappropriate music is permitted at any time. Use of outdoor spaces and amenities is strictly prohibited between the hours of 10 pm and 8 am. Any justifiable complaint received from another property owner or governmental authority will be considered a violation of the Rental Rules.
  • Parking. All members of the Rental Party must comply with the applicable parking rules as specified in the Listing and in the check-in instructions delivered to Guest 48 hours prior to the beginning of the Rental Period.
  • Personal Property. Guest is solely responsible for securing the personal belongings or valuables of the Rental Party. Neither Owner nor Manager is responsible for the loss of any such personal belongings or valuables.
  • Check-Out Procedure. The following check-out procedures must be followed. Failure to comply will result in an additional charge of up to $500.00 to the credit card on file.
    1. All lights (inside and outside) must be turned off.
    2. All windows, doors, and gates must be locked before leaving.
    3. All dirty dishes must be rinsed and placed in the dishwasher. The dishwasher must be started.
    4. All open, perishable food and beverage items must be emptied from the refrigerator and placed in the trash or recycling bin.
    5. All trash and recycling must be placed in the outdoor bins. Ensure all trash fits in the closed bins, and take any excess trash with you.
    6. All non-essential electrical devices must be turned off.
    7. Cooking appliances must be turned off and cool to the touch. All supplied equipment must be turned off, properly cleaned, and stored.
    8. The grill, if any, must be turned off and cool to the touch. All supplied equipment must be turned off, properly cleaned, and stored.
    9. Rearrange and cover patio furniture (if applicable).
    10. Wash, fold, and return pool towels to storage (if applicable).
    11. All thermostats must be set to 77 degrees Fahrenheit upon departure during April through October, and to 62 degrees Fahrenheit during November through March. Guest will be responsible for any property damage resulting from frozen pipes during heating months.
    12. Inform GuestSpaces of any problems such as appliances not working, broken dishes, etc.
  • Holdover Tenancy. If you or any member of the Rental Party do not vacate the Property by the check-out time, you authorize Manager to charge the credit card on file for a late departure fee equal to twice the amount of one night's rental for each holdover day or portion thereof. No holding over by Guest, whether with or without the consent of Owner, will extend the Rental Period.

5. Acknowledgment of Risk

You acknowledge that the Property may have features, amenities, and conditions that are unfamiliar to you and other members of the Rental Party. You further acknowledge that your use of the Property and its amenities may carry inherent risk, including risk of bodily injury, illness or disease, disability, or death. You agree that, by using the Property or its amenities, you voluntarily and willfully assume those risks. You also acknowledge and agree that you and other members of the Rental Party are solely responsible for closely supervising and protecting the health and safety of any minors or persons under 21 years of age visiting the Property throughout the duration of your stay.

6. Indemnity

Guest releases and agrees to hold Owner and Manager, their agents, representatives, officers, directors, managers, members, employees and contractors, harmless from liability resulting from any loss, damage or injury whatsoever incurred on the Property by Guest or any member of the Rental Party. Additionally, Guest agrees to indemnify and hold Manager and Owner harmless from any injury, damage or loss suffered by a trespasser, if the loss or injury resulted from the failure of Guest or any member of the Rental Party to keep the Property secure. Guest expressly assumes the risk of harm to themselves, their property, the Rental Party, and any visitors arising from their use of the Property and common areas.

7. Limitation of Liability

To the maximum extent permitted by applicable law, in no event will Owner or Manager be liable for any indirect, punitive, incidental, special, consequential, or exemplary damages, including without limitation damages for loss of profits, goodwill, use, data, or other intangible losses, arising out of or relating to the use of, or inability to use, the Property. Owner's and Manager's total liability to Guest for any damages shall not exceed the total amount paid by Guest for the Rental Period.

8. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law provisions. Any dispute arising under or relating to this Agreement shall be resolved exclusively in the state or federal courts located in Travis County, Texas.

9. Entire Agreement

This Agreement constitutes the entire agreement between Guest and Owner/Manager with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written. This Agreement may not be amended except by a written instrument signed by both parties.

For questions about this Agreement, contact info@guestspaces.com or call (512) 956-9977.